EXPORT A LOGIGRAMME IN MICROSOFT OFFICE
In its Proad Version, QALITEL Fullweb Flowchart allows you to export your flowchart into a Microsoft Office file (Word, Excel, PowerPoint).
Each export action, a file (.doc, .xlx etc as appropriate) will be generated with a dynamic link pointing to your online flowchart. You just have to download this Word, Excel or PowerPoint file to your computer.
A dynamic link is created between your Microsoft Office document and your Flowchart.
Thus, if you modify your online flowchart using QALITEL logigramme (https://www.logigramme.io), as soon as you open your exported Microsoft Office document, it will automatically update the log or diagrams that it contains !
You will be able to modify your logigramme by starting from https://www.logigramme.io (All the copies of your Word documents will be updated)
Or from your exported and downloaded Microsoft Office document:
For this, you can directly open the dynamically integrated flowchart with QALITEL logigram by pressing the Ctrl key on your keyboard and clicking on the left button of your mouse (Ctrl + Left click)
As you have modified the source or reference flowchart, all copies of your Word documents will be updated.
In your Microsoft Office document, you can resize this flowchart by using the resize handles provided for that purpose or by using the image property window provided for this purpose.
You can customize this document by saving it under another name.
You will be able to select the logigram, copy it (Ctrl + C) and paste it (Ctrl + V) into any other Microsoft office or free office document keeping this dynamic link.
Nothing more simple, choose in the export screen the type of file in which you want to export and QALITEL logigram automatically generates the file (word, excel etc …) containing your logigram.
See example below with word.
In this case, your Microsoft Office document contains only one flowchart.
If you want your Microsoft Office document to contain several logigrams, this is perfectly possible as explained below.
Our procedures below explain how to manually insert your dynamic flowchart into your Microsoft Office document, so that it can contain as many different flowcharts as you want.
QALITEL Flowchart and Office Suite Microsoft Office - Example with Word
Manual insertion of a flowchart into the Microsoft Office Suite
This procedure applies to Microsoft Word, Microsoft Excel, and Microsoft PowerPoint software from the Office 2010 release and is broken down into 4 steps.
Step N ° 1: Copy the sharing link of your logigram
In QALITEL Flowchart, click on the “Share” icon to copy the sharing link of your flowchart as shown in the screen shot below.
Be sure to copy the link in the 4th column (“Read-only Sharing” section) corresponding to the .PNG image of your flowchart, which can only be integrated into Microsoft Office software.
Step 2: Opening the image insertion window
Once the share link is copied to the clipboard, open your Microsoft Office application and follow the steps as shown in the screenshot below:
Click on the “Insert” tab and then on the “Image” button
Step N ° 3: Bonding the link
Paste the link present in the clipboard into the “Filename” field (CTRL-V keys or right-click “Paste”)
Step 4: Insert the image
Click on the black arrow of the “Insert” button to select the “Link to file” option. This option keeps the link between your flowchart and the image embedded in the Office application. Also, if you change your flowchart via QALITEL logigram then it will be updated automatically the next time you open the Office file.
If you select the “Insert” option in the “Insert” button, then the image of your flow diagram will be integrated but there will be no connection with the original flowchart. Any subsequent changes made in QALITEL Flowchart on your flowchart will not be reflected. If needed, you will need to re-insert the image into your Office document.
Opening the flowchart from the Word document
Previously, we saw the integration of the flowchart in Word. It is then possible to set up a hyper-text link on the image so that the user can automatically click and access in QALITEL logigram modifying the flowchart.
For access to modification is possible, the user must have a ProAd version of QALITEL logic and be authenticated in the software otherwise it will be asked to enter its credentials. For a user who does not have the ProAd version of QALITEL or has not authenticated, the flowchart will remain read-only.
The procedure to follow is as follows:
Step N ° 1: Copy the sharing link “In modification” of your logigram
For this, in QALITEL Logigramme, click on the “Share” icon in order to copy the “In modification” sharing link of your logigram as shown in the screen shot below:
Step 2: Create the hyperlink in Word
Then open Word and your document to access your flowchart. As shown in the screenshot below, select the image by clicking once on it and then click on the “Insert” tab.
Click on the “Links” button to access the window for inserting a hypertext link.
Then paste the previously copied link into the “Address” line and validate with the “OK” button and save your document.
Then, when opening your Word document, you will have to press the “Ctrl” key then click on the image to trigger the opening of the logigram in QALITEL logigram in modification (according to the conditions specified above).
Warning message when exporting the flowchart
Depending on the setting of your Internet browser, it is possible that during the export of your flow chart (in Word for example) a warning window is proposed to you.
Then click on the “Allow” button to access Word and view your document. It is not advisable to check the proposed box because it is always useful to be warned for the display of documents from the Internet to allow the display of documents that you validate the source.
Warning message when opening the Word document
Opening a document using a Web page, which is the case when integrating a flow chart into Word (according to the procedures described above) is usually displayed by Word in “Protected Mode”. You then have a yellow banner with an “Activate modification” button allowing you to switch the document from “Read only” mode to “Modification” mode.
This mode of operation of Word is configurable in the “Options” but, according to the same principle as the previous point, it is always better to manually switch to “Modification” mode because it gives you the opportunity to validate the origin and reliability of the document.
If you still want to change the “Options”, go to the “File – Options” menu of Word then in the “Center of management of the confidentiality”, click on the button “Parameters of the center of management of the confidentiality …”